Offices are spaces with heavy foot-traffic, welcoming people to work on a daily basis in most cases. With this in mind, is cleaning the office more frequently actually needed? Or is there a standard that must be adhered to?
In this blog, we will explore the question ‘How often should you clean your office?’
Sentrex Services stands as a leading provider of comprehensive cleaning and hygiene solutions, serving a vast region from the Northwest to the Southeast of England. With a dedicated team of over 600 professionals, we deliver bespoke cleaning services tailored to the unique needs of each commercial client.
Is it better to clean an office with professional cleaning equipment?
Yes, without a doubt. It is better to clean an office space with professional equipment, rather than consumer cleaning products and equipment. Here are the benefits you experience when using professional equipment:
Cleaning capabilities
Unlike consumer equipment, professional cleaning equipment is designed for heavy-duty use, as such it has a deeper cleaning capability, fitting for larger, more occupied spaces.
This means that tasks like vacuuming, carpet cleaning, and floor scrubbing can be completed more quickly and thoroughly.
For example, commercial-grade vacuums often have stronger suction and better filtration systems, capturing more dust and allergens.
Superior sanitisation
- Professional cleaning equipment generally incorporates advanced technologies, such as HEPA filtration, which removes a higher percentage of airborne particles.
- Specialised equipment like steam cleaners and electrostatic sprayers can effectively sanitise surfaces, reducing the spread of germs and bacteria.
A clean investment
- Professional equipment almost always holds the edge over consumer equipment when it comes to durability. Making the equipment last longer, leading to fewer issues when cleaning is taking place.
- By using professional cleaning services that use superior equipment, the life of current office fixtures, and furniture has the potential to be extended.
Results galore
Professional cleaning equipment, combined with the expertise of trained cleaning staff, delivers superior cleaning results. This allows your office staff to work in comfort and good health, with no issues that can distract them from their work.
How frequently should an office be cleaned?
In most cases, where offices are used on a daily basis, the cleaning should also be conducted daily. Daily cleaning of office spaces is important for a number of reasons, all of which affect the effectiveness of your office and business as a whole. Here’s how:
Image really is everything!
Having a brand image is significant, and if you didn’t know already, it doesn’t just mean your appearance, it also means the space you and your business operate in too.
Offices see many people, all of which are impacted by the state of the office, this can be positive and negative, depending on how clean it is.
Office staff
If your staff operate in an office that is dirty, how can you expect them to be proud of where they work? Working in an unclean space is not motivating, especially if you’re in that space every day.
Having a clean office allows your staff to work comfortably, and lets employee’s understand that the business they work for, has standards, and cares about their working conditions. This enhances your company image and keeps staff morale high.
Visitors
Whether you’re meeting with a client, a potential investor or an applicant, whether you like it or not, they’re going to judge the state of the business, based on the office space.
If bins are overflowing, surfaces are cluttered and messy, and the floor is dirty, they are far less likely to have confidence in your business operations.
How you maintain your space provides an insight into the standards you keep for your business, your attention to detail, and professionalism.
Productivity
Every office space requires its staff to be productive, this becomes far more difficult in an unclean space. A clean and organised space reduces the level of distractions, allowing employees to focus on their task at hand.
Health
Offices see a lot of traffic on a daily basis. Doorknobs, staff kitchens, desks, phones and keyboards, accumulate bacteria and germs regularly. If left unattended, the bacteria have a chance of causing illness to someone.
In the years after COVID-19, cleanliness remains paramount in preventing any sort of illness, this is why using professional cleaning services for office spaces is one of the best methods of ensuring cleanliness, and most importantly, safety.
Dust and pollen
Dust, pollen, and other allergens can accumulate in offices, potentially triggering allergies and respiratory problems for certain individuals. Regular cleaning helps to minimise these allergens.
Air quality and mould
Daily cleaning, including vacuuming and dusting, contributes to better air quality, creating a healthier environment for employees.
Better air quality is also facilitated by ensuring ventilation. Part of this involves having adequate ventilation equipment, but on the cleaning side, it means addressing spills immediately, or reporting leaks as soon as possible.
If left alone, mould has the potential to develop. This can impact the health of your office staff, and spread amongst your space. Mould, once it has spread, can be costly and complicated to remove.*
*Please note that some instances of mould may be issues inherent with the building itself, and may not always be able to be prevented just by daily cleaning.
In summary, to ensure a positive and professional image, maintain a happy morale, and most importantly, have a clean and hygienic space, daily cleaning is an absolute must for any office space.
Do I need to clean my office daily if I don’t use it daily?
Every office has different needs, usage, and frequency of people using the space. As a general rule of thumb, every office space should be cleaned after any period of extended use. This means the office should have a professional clean after each working day as standard.
If the office isn’t in use for a number of days, some level of cleaning would be required to prevent dust buildup. However, by contacting a professional cleaning service, you can collaborate to create a schedule and cleaning treatment specific to the usage of your office and business.
How do I customise my office cleaning into a schedule?
To organise office cleaning into a productive schedule, you must consider the following:
Business needs
- Consider traffic flow within the office.
- Evaluate industry-specific hygiene requirements.
- Determine the size of the office space.
- Identify any specialised cleaning needs.
Priorities – What are yours?
- Daily: Focus on high-touch surfaces, trash removal, and basic tidying.
- Weekly: Include thorough floor cleaning, bathroom sanitisation, and general dusting.
- Monthly/Quarterly: Schedule deep cleaning tasks like window washing and carpet cleaning.
Consider timing:
- Schedule cleaning during off-peak hours or after business hours to minimise disruption.
Review and adjust:
- Regularly evaluate the effectiveness of the cleaning schedule.
- Make adjustments based on evolving needs and feedback.
Schedule specialist cleaning services with Sentrex
At Sentrex, we prioritise commercial, industrial, and specialist cleaning services. Our services aren’t just a standard once-over, we ensure a comprehensive and individually tailored approach perfect for any site.
In this blog, we’ve provided the key information you need to know when it comes to the question ‘How often should you clean your office?’ whilst providing supplementary information about the benefits of our professional services.
Our commitment to fair pricing, environmental sustainability, and personalised service sets us apart. We prioritise quality through rigorous control measures, including monthly audits with advanced software, real-time management via iPads, and an automated time and attendance system.
As members of esteemed trade bodies, we adhere to the highest industry standards. Beyond core cleaning, we offer a full suite of soft and hard FM services, ensuring comprehensive building maintenance. Want to know if our services apply to your business or site? Don’t hesitate to get in touch with us to secure a superior clean.
